Tuesday, May 31, 2011

Beef Up Your Opt-In Email List With an Offer Your Visitors CAN'T Refuse!

If there is one piece of advice I would give to every business operating on the Web today, it would be this:

You MUST collect the opt-in information of visitors to your web site!

Why? Because if you're not constantly building your opt-in email list, you're letting MOST of your sales opportunities slip right through your fingers! I can't say it often enough!

Studies have shown that it takes an average of FOUR TO SEVEN points of contact to make a sale — and you won't make it to the second point of contact if you don't have a way to reach your visitors after they've left your site.

Think about how many websites you visit in an hour of surfing the Internet — do you remember the salescopy and products from each of those sites? Could you find a particular site again if you wanted to re-check their information? Even if you Googled it, there's no guarantee that exact URL would show up in your keyword results.

In most cases, visitors come to your site, they look around, then they leave, and they're gone forever.
But simply by collecting their first name, last name, and email address, you can stay firmly on their radar and expose them to your products time and time again — all at nearly no cost to you! These people are your opt-ins, and an opt-in email list is the very foundation of any online business.

That's why it's amazing to me that many people don't take advantage of opt-in email marketing.
Especially when statistics from PostFuture back up exactly what I'm saying:
  • 82% of online buyers have made at least one purchase in response to an email promotion
  • 67% of users open at least 60% of opt-in emails they receive
  • 32% have made an immediate online purchase in response to an email!
  • 59% have gone on to redeem an email coupon in an online OR offline store
People pay close attention to their email, and more and more people are buying online every year!

But consumers know that their personal information is gold, and they won't give it to you unless you give them something they want in return. If you provide your visitors with a targeted, valuable opt-in offer, your opt-in email list will grow — and so will your revenues.

So now that you know WHY you should be collecting your visitors' information, let's take a look at...
  • WHO you should be considering when you build your opt-in strategy
  • WHAT to offer your visitors to get them excited about opting in
  • HOW to promote your offer
  • WHERE to put it on your web site
Once you've got the answers to these questions, you're ready to put together the best possible opt-in offer for your target market.

WHO? Know your target market — and build an offer they can't refuse!

The first step in creating a solid opt-in strategy is to consider the people you want to opt in to your list. Just as the best businesses are created in response to the needs of a specific niche market, so are the best opt-in offers!

That's why the first, most important question is always WHO. Unless you can specifically say who you're aiming your strategy at, you're going to have a hard time running any kind of an opt-in campaign... AND your business, for that matter.

You can find out a lot about your site visitors' preferences and habits by looking at the server logs that your web host supplies. What's the most popular page on your web site? What pages do visitors stay on for the longest time? Build your opt-in offer around what's on those pages.

Where do people most often click away from your site? Obviously whatever's there isn't something your market considers valuable, so a related opt-in offer wouldn't work.

When do most people visit your site? If they're visiting during work hours, your offer will be much different from one aimed at people visiting in the evenings.

Also consider the questions or comments you get from customers after a sale. What do they want to know? What do they like or dislike?

The more hard information you have on your target audience, the easier it will be to come up with an opt-in offer that answers their specific needs.

Now's the time to think about WHAT your target market really wants...

WHAT? Discover the opt-in incentive that will provide maximum value for your opt-in email list — and get your subscribers in the mood to buy! 

There are tons of different incentives you can use to encourage people to give you their personal information — but not every offer will suit every web site or business.

Because people already get so much email these days, you need to provide them with a really compelling incentive to opt in to your list.

Most people think of newsletters right off the bat when they are first developing an opt-in incentive for their web site. Starting your own online newsletter is one of the most effective methods of building your opt-in list. It's an incredibly powerful way to position yourself as an industry expert with your customers and subscribers, and it reminds them regularly of your presence.

For some businesses, however, offering a free newsletter isn't the best way to collect email addresses. Let's suppose, for example, that your site sells washers and dryers. You're going to be hard pressed to come up with interesting, relevant information about laundry for your free newsletter every month!
According to an Ipsos-Reid poll, 71% of all Internet users have unsubscribed from at least one email list because the information delivered wasn't sufficiently interesting or relevant.

Before you start a newsletter, think about how much interesting and relevant information you can deliver to your specific audience and how much time you have available to put it together so it can be delivered on a regular schedule.

If a newsletter isn't a good fit for your business, don't worry — there are other ways to collect email addresses, and they require less time and effort.

1. Offer a free brochure

A free brochure can be a great incentive, depending on the kinds of products or services you offer.
If you offer a free brochure, you'll have to take the time to actually write it. But a brochure doesn't need to be hundreds of pages long to be useful. An information-packed brochure can be as short as 8 to 10 pages, and still provide a ton of value for your opt-in subscribers.

Not only does a free brochure help build your list, it also helps familiarize your visitors with you and your products or services.

You can also make your brochure viral — and no, that doesn't mean you're making anyone sick! "Viral marketing" is a strategy in which you encourage your customers to pass on a marketing campaign or message to others. Like a virus, your message has the potential to spread throughout online communities.

With viral brochures, word about your business spreads quickly. For example, let's say that you persuade 10 people to pass your brochure on to their friends. And if they share it with even a few of their friends? That's a number that multiplies pretty quickly — and can convert into tons of highly targeted potential customers!

You can even create a new opt-in offer for people who've received the brochure from friends. Put a link in the eBook to a special landing page that features the offer and collect a "second generation" of opt-ins.

2. Offer downloadable articles

If your site contains a lot of useful, original, content-rich articles, one of the best ways to collect email addresses is to require that visitors to your site opt in toyour list if they want to download those articles.

As long as you offer useful information, and as long as the downloadable articles contain something that people can't get for free in the version you have posted on your site, you can expect to get a TON of sign-ups using this strategy.

Now, maybe you're not comfortable writing, or your business isn't suited to offering a written opt-in incentive. But don't worry! There are a number of opt-in offers that don't require much writing at all — just a bit of creativity!

3. Offer a contest, puzzle, or game
Running a contest on your web site works on the same principle as dropping your business card in a jar at the local cafe in hopes of winning a free lunch for your office.

The cafe collects information about its customers, and the customers get the chance to win a valuable prize. Both parties benefit, and it doesn't really cost the cafe anything more than a few burgers for the winner.

Depending on the kind of business you run, there are a ton of different options for this type of opt-in incentive. Some examples include:

A contest to win an item (or a coupon for a percentage off an item) related to your product.
A contest to win one of your products. But remember — don't offer to give away the primary product you sell. People will enter the contest hoping to win — and leave your site without considering an actual purchase!

A weekly puzzle or quiz. The type of puzzle is up to you: a crossword with words that relate to your business, or a "multiple choice"-type quiz, an animated jigsaw puzzle, or a game of "Hangman"! You can set it up as a contest and draw a name from the winning entries to award a prize — or require that people give you their opt-in information to get the answer.

4. Offer members-only specials
One of the easiest ways to encourage visitors to opt in with their personal information is to offer them a chance to save money! It can be as simple as the following text:

"Do you want to receive our special MEMBERS-ONLY offers? Every month we bring exclusive deals to our subscribers that you can't get anywhere else! To start saving now, just sign up below!"

This is a great way to drive opt-ins AND sales, and to make your potential customers feel appreciated before they even buy your products!

There are many different opt-in incentives available — you just need to apply a little creativity to choose the one that's right for you and your target market!

But even the BEST opt-in offer can be ignored if you don't know how to present it to your visitors.
Let's check out HOW to get your potential customers interested in your offer...

HOW? Build a compelling opt-in offer that no visitor to your site will ignore!

Opt-in offers aren't tough to write, but they do require a little bit of thought and time on your part. We've worked with some of the best (and highest-priced!) copywriters in the business, and here are the three hard-and-fast rules they follow when writing an opt-in offer:

Rule #1: Emphasize benefits, NOT features 

To persuade visitors to sign up for your offer, you NEED to answer their biggest question: "What's in it for me?" The best way to do this is by always emphasizing the benefits of your product or service, as opposed to the features.

Here's an example: Suppose you are offering an eBook on your tax advice site. If you were to write...
"Download our FREE eBook, written by a real CPA."

...you'd be advertising a feature. You are telling your visitors a fact about your eBook.

Here's how it reads if we emphasize benefits instead of features:

Don't pay a penny extra on your taxes! Discover 10 simple things that you can do to save hundreds — even thousands! — of dollars on your return this year! Just enter your name and email address below to get your FREE eBook!

That's a pretty dramatic difference, isn't it? You've hooked your visitors by letting them know how THEY will benefit by signing up for your offer — by avoiding costly taxes in the future.

Rule #2: Include a call to action 

If you want people to take action on your site (such as sign up for your eBook), you need to have a call to action that tells them exactly what you want them to do.

For example, if you want your visitors to opt in to your list (and of course, you do!) you should include a link that says something like, "Subscribe here to receive dozens of FREE PowerPoint templates every month!"

You might think it's obvious that you want people to opt in to your list — especially if you've written a great sales pitch that explains how your opt-in offer solves their problem.

But no matter how convincing your copy is, if you don't provide your potential customers with a very specific call to action, you're just leaving them hanging.

Rule #3: Include a link to your privacy policy
A lot of people still feel a bit reluctant to hand over their personal information to someone they've never met before. The best way to ease their fears is to include a link to your privacy policy whenever you ask for personal information. In fact, you should have a link to your privacy policy on every page of your site!

This lets people know that you are committed to protecting their privacy, and makes them feel safe leaving their email address with you.

Your privacy policy should state explicitly what information you collect from your visitors and how you intend to use it. You don't even have to create your own privacy policy from scratch! There's an easy-to-use "privacy policy" generator at:
www.the-dma.org/privacy/creating.shtml

Now that you've learned about HOW to craft a winning opt-in offer, let me show you WHERE on your site it should go to get you the maximum amount of opt-ins!

WHERE? Place your opt-in offer in the RIGHT spot and send your opt-in rates through the ROOF!

Believe it or not, there are still a lot of sites that hide their opt-in offer, making it almost impossible for their visitors to find it. In fact, a 2005 MarketingSherpa study showed that only 52% of e-commerce sites have a prominent call to register on their main home page!

If your homepage contains a long salesletter, you'll want to put the opt-in form somewhere around the second "page" of text. By this point, you'll have grabbed your visitors' attention and shown them that your site offers some valuable information. They'll be more inclined to give you their email address once you've established your credibility.

If your homepage DOESN'T have a long salesletter, you'll want to place your opt-in form prominently within the "first fold." (This is the portion of your web site that is visible to a visitor without scrolling.) That's where you'll see our opt-in offer on this page.

Place the opt-in box in the same place on every single page of your site. The more chances you give your visitors to opt in, the higher your conversion rate is going to be. Of course, you don't want to overdo it... one opt-in offer per page is plenty!

You can create an opt-in offer that is specifically targeted to a particular page on your site. For example, if your web site is a catalog site selling home aquarium products, and you have a special page dedicated to different kinds of fish food, you can include an opt-in offer on that page for a free report on "The Top 5 Mistakes People Make When They Feed Their Fish."

And on your page dedicated to exotic breeds of fish, you could offer a free eBook on "Tips and Tricks for Caring For Exotic Fish". That way, you could establish yourself as a fish expert with your potential customers at the same time as you capture their information for your marketing purposes.

Final thoughts

An opt-in email list that you build with great opt-in offers will generate profits for you starting immediately — and continuing well into the future! If you follow these suggestions, there's no reason you shouldn't be able to get at least 10% of your site visitors converted to subscribers!

If you are getting less than 5% of your traffic opting in to your offer, you know you need to tweak your strategy.

I'll say it again: Building a successful opt-in email list is one of the most important things you can do for your online business. That's why we've spent years learning and testing how to create the kinds of opt-in offers that will have a DRAMATIC impact on your conversion rates — and your bottom line.

For more information about email marketing, speak to TA Fastrack today.

Tuesday, May 24, 2011

How to respond to negative reviews on TripAdvisor

Research has found that over 84% of internet users say that online reviews influence their purchasing decisions. Furthermore, research has shown that Internet users trust recommendations from people they know and opinions posted by unknown consumers online more than advertisements on TV, radio,magazines, newspapers or any other traditional media. With the increasing popularity of user-generated reviews on sites like TripAdvisor, many hotels, resorts and motels may be lamenting the loss of control over what is being said about them online, but the fact is that you are still in full control of how you react to these reviews.

Below are just some of our suggestions on how you can respond and use negative reviews to to your advantage.

Speak up
We would never ignore a guest shouting and getting aggressive in your hotel lobby, so why would you not respond back to negative reviews on TripAdvisor? (According to TripAdvisor, only 7% of negative reviews on their site are responded to). This is your chance to show everyone you care and you're listening. Thank the guest for their feedback, apologize and explain what happened and clear up any misconceptions. On TripAdvisor, reviewers can’t reply to hotel responses, so effectively you get the last word.

Engage
Hotels used to hire mystery shoppers to tell them what they were doing wrong, but now your guests are doing this for you. User reviews keep hoteliers in touch with guests. Wherever possible, engage writers of negative reviews and try to make amends. With expert handling, your harshest critics could become your most powerful advocates.

Show leadership
Accept the fact that sometimes, you will be the victim of unfair criticism, and other times you simply screwed up. Don’t let it bring you down. Treat every review as a learning experience to better your hotel and customer service. If need be, discuss the negative feedback with your staff and how it could have been prevented, support them and move on. 

Take the high road
If the review is petty or vindictive, there’s no need to stoop to that level. Travelers are smart enough to read between the lines. If allegations are false and defamatory, dispute the review with the review site and post a diplomatic response to set the record straight. For example, in most cases, if the reviews are false, TripAdvisor will remove the post from the site. 

Make reputation management a priority
Whether your property is a five-star hotel or a three star motel, your guests are evaluating you on how well you communicate and deliver on your brand promise. Subscribe to a social media monitoring tool and start tracking your market share of guest satisfaction. There are many free social media monitoring tools around where you can track when people are talking about your hotel. For example, Google Alerts. Formulate a strategy for optimizing your online reputation, set goals, and meet regularly with staff to review your progress.

Create a cycle of positivity
Use guest feedback to invets in more training for your staff, upgrades to your property etc. Little improvements over time will only help to generate positive reviews, which in turn will attract more travellers and generate incremental revenue for your property. You will find that if you ignore the negative feedback hoping it will go away (which it won't), it will only create a cycle of negativity, with the opposite results.

Prevent escalation
If you listen closely, bad reviews are often less about the issue itself than how staff responded when it was brought to their attention. Train your employees to prevent on-property issues from escalating to online complaints by listening, empathizing, offering solutions and following up to ensure guests are satisfied. Some issues take time and money to fix, but in the meantime, ensure your front staff are minimizing fallout by expertly managing complaints.

Take the good with the bad
In addition to occasional false and malicious reviews, we also receive reviews that overstate our virtues. Exaggerated praise can be just as damaging, setting expectations we can’t meet. And yet nobody is threatening to sue these reviewers. In the end it all balances out, and the wisdom of the crowds prevails over the folly of the few.

For more information about social monitoring or how you can use social media for your business, speak to one of the marketing consultants at TA Fastrack today. We also hold Australia-wide workshops and webinars on social media. Stay tuned.

Thursday, May 19, 2011

Email is still the main way consumers share

A survey recently conducted by Nielsen Online, which analysed more than 10,000 social media messages to see how consumers share content online, has found that 93% of internet users turn to email to share content. 89% of those surveyed use social networks and 82% use blogs to share content.

Web users, however, use different platforms to share online content with different groups of people. The April 2011 'Content is the Fuel of Social Web' report found that social networks are the top method for sharing content with friends, with 92% of users doing so, while email is the most popular way to share with family (86%) and colleagues (26%). In sharing online content with the general public, consumers prefer to use message boards or blogs, at 51% and 41% respectively.

At The One Club’s Creative unConference in May 2011, Paul Adams, global brand experience manager at Facebook, said that the average person has four different friend or influence groups. Each has an average of 10 people and they are based around life stages, experiences or hobbies.

“We are highly influenced by people who are up to three degrees away from us,” he said, which presents a tremendous word-of-mouth marketing opportunity via social sharing.

For more information about using social media marketing to reach your consumers and encourage word-of-mouth, speak to one of the marketing consultants at TA Fastrack today. We can also assist with facebook marketing, social media online reputation management and more.

Monday, May 16, 2011

What's So Hard About Customer Service?

Written by Jim Barnes, Barnes Marketing Associates, Inc.

"You'll never believe what happened to me today." Everyone's got a customer service story. One of the problems with customer service, though, is that everyone has a unique view of what it entails. It's the epitome of a moving target.

One person's excellent service may represent barely adequate service to someone else. What impresses one customer may make absolutely no impression on another. To complicate matters, what a customer believes to be good service in one context may be unacceptable in another situation or at another time. Service is perceptual; it is individualized; and it is situational.

So how can you figure out what customers want from you in terms of service? The kind and level of service that you must deliver depends on who the customer is, what her expectations are, what experience she has had with you and other firms, what your strategy is and what role customer service plays in its delivery—along with a host of other things.

Many managers and executives are uncomfortable with this notion of variable service delivery; they would much prefer to be able to pin down service and to be able to standardize it so that it can be consistently delivered. But I don't believe service should be the same for everyone. In fact, the value of service as a relationship-building tool is its customizability. Simply out, some customers require and deserve better service than others. In some situations, you will want to be able to provide service that will impress customers so as to make an emotional connection. Whenever your employees can say to a customer, "Let me take care of that for you," you are delivering a higher level of service than the customer was expecting.

Yet customer service gets far less attention than it deserves in many companies, simply because managers do not realize or accept its importance in influencing customer satisfaction and loyalty. Many view customer service provision as a cost, rather than an investment. Many spend a great deal of time looking for ways to reduce that cost, without appreciating the impact it has on the customer's feelings toward the firm.

At the same time, managers tend to focus on what I call the functional side of service provision: the speed and accuracy of service delivery, in particular. Do we arrive on time? Do we have things in stock? Do we answer incoming calls within 20 seconds? These are the aspects of service with which managers in many firms are most comfortable, mainly because they are most easily and frequently measured in conventional customer satisfaction surveys. But they are a dangerously limiting view of service and not nearly as all-encompassing as the customer's view of service.

Four levels of service
Another element that gets in the way of impressive service delivery is management's very simplistic view of customer service. I can think of at least four levels of customer service, each of which involves the creation of progressively more emotional value for customers.

To the customer, service involves more than just the functional delivery of service (the first level, which, in a world where companies like FedEx have practically perfected technical service provision, customers take as a given). Customers care how easy you make it for them to communicate with you. This opens the door to a discussion of your phone system, your web site and your customer service center—not to mention whether customers can find someone to serve them in your store. Increasingly, when you keep them on hold for 20 minutes, don't respond to their email inquiries and ask them to deal with unknowledgeable and unhelpful staff, they will walk away.

At the third level, companies need to understand how customer service is linked to the people they employ. My experience suggests that customers are most likely to equate the notion of service with the way they are treated by employees.

Finally, the level of service that customers experience is a powerful influence on how customers feel emotionally toward a company. Poor service can make a customer feel neglected, unimportant, frustrated, angry or even humiliated. Surprisingly good service leads to emotions such as comfort, relief, delight or excitement.

That holistic view again
Yet, many companies have a less-than-holistic view of their value proposition. Customer service must be seen to be an integral part of what we offer the customer. I recently encountered a major company that has separate marketing, sales and customer service departments, each of which prepares its own annual plan and sets its own budgets, without consulting with the others. In that firm, customer service is defined mainly as the operation of the call center. To the customer, service means much more.

It is far too simplistic to ask customers to rate your customer service on the predictable 10-point scale. It's much too complex a concept for customers to reduce it to a single number. You can't interpret it, anyway. So last month they gave us a rating of 8.1 on customer service. What does that mean? Very little. There's no direction on how we can improve. Anyway, the only people who are rating you are current customers. How would those customers who stormed out or hung up in disgust rate your customer service? You will never know. Yet theirs is a much more important number.

Customer service is not optional. It's not trivial. And it's not easily standardized. Don't make the mistake that one Canadian bank made of treating customer service as a promotion. That bank offered customers $5 if they had to wait in line more than five minutes in its branches. Customers were generally not impressed. To them, a wait time of five minutes was not the issue. Of course, wait time is important—but not nearly as important as being served politely and efficiently once you reach the counter.

Customer service is extremely complex, much like value, satisfaction and the increasingly popular customer experience. To apply such concepts effectively, management must appreciate their complexity. To utilize customer service to increase customer loyalty, to reinforce the positioning of the brand and to gain a competitive advantage, companies much have a strategy to guide its development and implementation.

Tuesday, May 10, 2011

How hotels should respond to negative online reviews

Social media now provides hotels with the opportunity to respond to negative reviews easily and effectively. Below are some ideas on how you can respond to negative reviews to preserve your good online reputation and let potential and past customers know that you're listening and you care.

DO

  1. Make sure senior management is involved in the process
  2. Be timely - try to respond to the negative review within 24 hours
  3. Thank the reviewer for their feedback to show that you are listening
  4. Apologize that the stay did not go as planned
  5. Be transparent
  6. Point out that this is a rarity when compared with your regular service
  7. Explain how you will be reacting to their feedback or action you will take. Eg you will follow up with the department involved, fix the problem, give them your personal email or phone number to call etc
  8. Highlight any positive aspects that the reviewer left
  9. Offer a direct line of communication (e-mail, phone line, etc.)
  10. Fix the problem if there is one
You can also write a press release about any significant changes made due to the review.

DON’T
  1. Ignore the negative review and think it will go away - if you don't respond, people will think it's true or you don't care
  2. Write a response back when you're angry
  3. Question the reviewer’s legitimacy
  4. Reply with a discount which could only encourage negative reviews
  5. Respond insincerely or automatically
  6. Remove negative reviews (most sites do not allow this anyway)
  7. Forget to respond to positive reviews (only responding to negative ones can make you look defensive)
  8. Write fake reviews (you will be found out!)
 For more information about responding to negative reviews, or about social media management, speak to one of the marketing consultants at TA Fastrack today.

Thursday, May 5, 2011

Facebook posts worth trying for hotels

Below are some ideas to help you increase fan engagement:
  1. Link to guest comments from TripAdvisor - Let everyone know what others thought about your hotel. Research has found that online reviews can influence a person's purchasing decisions and online reviews are second only to personal advice from a friend as the driver of purchase decisions. Research has also found that user reviews are more influential than third-party reviews.
  2. Surveys - Ask your fanbase about their opinion on menu items, names for new product, renovations etc
  3. Lucky draws - Just ensure you use a fair system with chances to win for everyone. Be creative with what you offer as prizes and what you ask your fans to do to be able to win these prizes. Before you do any promotions or lucky draws on Facebook, make sure that you are aware of Facebook promotion guidelines and ensure you comply with them.
  4. Keep a social calendar and post little comments or well wishes for holidays. Eg Easter, school holidays, events in your area etc.
  5. Photos - Try to post photos with people on it (check if they are ok with it and avoid tagging unless they agree). If you post photos from staff events, your employees will be delighted and will spread the word. Additionally, the public can see what a great place to work your hotel is and makes it more personalised.
  6. Encourage your fans to post something personal. Eg a picture of their pet, their favourite cocktail recipe or a photo of them on holiday or in your hotel.
  7. Promote other businesses rather than your own. You can feature your suppliers, a partner hotel in another country, a restaurant/spa that you have tied up with, an event in the city or something you found while being online. Anything that seems worth sharing and that creates emotions.
  8. Videos - make sure it's not too long. Record one in your hotel with a simple webcam or your smart phone and upload it to Facebook, your website and on YouTube.
  9. Post job vacancies in your own hotel and make sure you encourage your fans to tell their friends as well. Or ask them for candidate recommendations they can send by e-mail to keep them private.
  10. Post hotel promotions, such as F&B activities, special packages etc. Post it, link to your website, write a note, upload a video or create an event. But make sure that you stick to the 80/20 rule - only promote your hotel directly at a rate of 20 %. Fill the other 80 % with the above. 
For more tips on Facebook marketing, speak to one of the marketing consultants at TA Fastrack.